If the costs for the requested short stay cannot yet be definitively determined, the maximum amount requested must be stated. Only the actual, proven costs can be reimbursed. All expenses must be documented. Costs for flights, cabs and rental cars as well as the use of private cars will only be reimbursed with special justification (e.g. if transportation by public transport is not possible, a considerable time saving or cost saving can be proven/expected, in the event of illness or disability, etc.). Reimbursement is made in accordance with the applicable travel expense guidelines of the state of Rhineland-Palatinate (in German). Proportional reimbursement of the costs of the Deutschlandticket or a BahnCard is not possible.

Following the measure, a brief report must be submitted in accordance with the form that will be sent to you together with the approval. Reimbursement is not possible without a completed summary report. Meal costs (including breakfast for overnight stays) and daily allowances cannot be reimbursed.

Funding recipients who are employed at JGU must submit a signed business trip application to their place of employment (institute/institution) in good time before the trip (at least two weeks in advance). This must include

Kostenträger: GSHS | Kostenstelle: 8442 | Abrechnungsobjekt: 8844220

“Travel expense allowance limited by mutual agreement to a maximum total“: Amount approved in accordance with the approval notice.

As this is an approval for a business trip abroad, an occupational health check may be necessary. When traveling to EU member states and equivalent countries (in German) an A1 certificate of posting (posting application) must also be applied for. At the end of the trip, JGU employees must complete and sign an application for reimbursement of travel expenses and submit it together with the original business trip application to the GSHS office together with the corresponding invoices and receipts (small-format receipts should be stuck next to each other on a DIN A4 sheet of paper with a glue stick) by post or in person. The office will be happy to advise you.

Forms for business trip applications, travel expense reimbursement applications and posting applications in English and German

Funding recipients who are not employed at JGU will receive a “travel order” from the GSHS office after approval of the measure, which must be submitted to the GSHS office with the necessary original receipts after completion of the trip. Please include your current home address and bank details. Please note: If the trip is organized via a travel order, there is generally no accident insurance cover via the JGU. We therefore recommend that you make appropriate private arrangements.

If you have any questions, please contact the GSHS office at: